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Street Pavement Improvement Project
The City is embarking on a City-Wide Pavement Management Program to improve the overall condition of the City’s streets. The first phase of this five-year effort commenced Monday, June 11, 2018. In the interest of keeping the community and the residents directly affected as informed as possible this webpage has been created as a resource for keeping up-to-date on what is going on. The City encourages you to check here regularly to stay abreast of the when, where, and what associated with this year’s street pavement improvement project.
Spring/Summer 2018 Street Pavement Improvement Project: Street Segments
Click here for the map that shows the street segments that are part of the Spring/Summer 2018 Street Pavement Improvement Project.
The streets were selected based upon the analysis contained in the Pavement Management Budget Options Report. The report recommended a “best-first” philosophy for determining which streets should be worked on and when. This approach is more cost-effective in the long run because it is better to treat streets with lower-cost, preventative maintenance treatments before the street condition deteriorates to a state where it requires more costly rehabilitation and reconstruction treatments. The City also attempted to group the segments into two general neighborhood zones (Daves and La Rinconada) to minimize costs for mobilization, traffic control, travel time, and storage.
City-Wide Pavement Management Program
In January 2017 the City received the Pavement Management Budget Options Report which led, through discussion with the City Council, to the adoption of a Fiscal Year 2017-2018 Pavement Management Program (PMP) budget of $845,000 and a five-year PMP financing plan to raise the overall condition of the City’s roadway pavement from “fair” to “good.”
The overall Pavement Condition Index (PCI) for the 12.43 mile system of Monte Sereno streets was rated as “fair” (63/100) in a 2017 technical analysis. To improve the overall rating to “optimum” (80+/100) would require a five-year investment of over $5.4 million. The City Council approved a five-year financing plan to raise the condition of its street system to “good” (70+/100) by 2022, requiring an investment of approximately $2.22 million over the five-year period. To reduce further rapid deterioration, nearly 60% of the funds ($1.3 million) are to be expended in the first two years. Due to funding shortfalls from recurring street maintenance revenues, the City Council approved a General Fund reserve transfer of $750,000 in the Fiscal Year 2017-2018 budget and a proposed $150,000 in the Fiscal Year 2018-2019 budget to implement the first two years of the PMP. Click here for a table showing the five-year PMP budget requirements.
The Spring/Summer 2018 Street Pavement Improvement Project consists of various forms of pavement maintenance treatments on 16 different streets in close proximity to each other in the Daves and La Rinconada neighborhoods. The project includes grinding and sweeping existing pavement, dig-out repair, patching, crack sealing, cape sealing, micro-surfacing, leveling course, asphalt overlay, adjusting utility boxes, monuments and manholes, traffic control, and painting of pavement markings.
Click here to view the complete schedule. Please note that the schedule is subject to change. Staff encourages you to check regularly to see if it has been updated. If at any time you have questions or concerns please contact the City’s Engineering Department staff at 408.354.7635 or email@example.com.
Spring/Summer 2018 Street Pavement Improvement Project
The City received five sealed bids by the scheduled bid opening time on April 16, 2018 for the Spring/Summer 2018 Street Pavement Improvement Project. Staff checked the accuracy of all bids and determined that the lowest responsible bid was submitted by G. Bortolotto & Co. At its meeting May 1, 2018 the City Council awarded the contract to them and directed staff to proceed with executing the appropriate documents and set up the construction schedule for this year’s effort.
Staff is coordinating with the representatives of G. Bortolotto & Co. on the resident outreach and notification program, the pre-construction community informational meeting, the construction schedule, and the traffic control plan. It is the City’s goal to keep the community, and in particular those residents directly affected, as informed as possible of the construction activities to minimize disruptions to normal operations. With any project such as this there will be some inconvenience and impacts to the community associated with the preparation and paving activities. A 24-hour a day contact number will be made available to ensure that someone is reachable at all times should it be necessary to speak to someone directly during the construction period.
Affected residents have been notified of the project initiation. Notice in the form of door hangers will be distributed at least two days in advance of the work on any one street. The City and G. Bortolotto & Co. hosted a pre-construction community informational meeting Monday, June 4, 2018, 6:30-7:30pm, at Monte Sereno City Hall (18041 Saratoga-Los Gatos Road).